Privacy Policy

Privacy Policy

Effective Date: March 5, 2026

Last Updated: May 26, 2026

Welcome to Valor Medical Evidence Consulting LLC (“Valor,” “Company,” “we,” “our,” or “us”).

We value your privacy and are committed to protecting the personal information you share with

us through our website, services, and communication platforms (collectively, the “Services”).

This Privacy Policy explains how we collect, use, protect, and disclose your information when

you interact with our Services. This policy applies only to individuals located within the United

States.

By accessing or using our Services, you agree to the terms outlined in this Privacy Policy.

1. Information We Collect

1.1 Information You Voluntarily Provide

We may collect personal information you voluntarily submit, including:

• Full name

• Email address

• Phone number

• Mailing address

• Appointment or consultation details

• Medical documentation or supporting claim information

• Information submitted through forms, inquiries, surveys, or scheduling tools

Providing personal information is voluntary; however, some Services may not be available

without it.

1.2 Automatically Collected Information

When you visit our website, we may automatically collect certain non-personal information,

including:

• IP address

• Browser type and version

• Device information

• Pages visited and browsing activity

• Referral and exit pages

• Approximate geographic location based on IP address

This information helps improve website functionality, security, performance, analytics, and user

experience.

1.3 Cookies & Tracking Technologies

We may use cookies, pixels, analytics tools, and similar tracking technologies to:

• Enhance website functionality

• Analyze website traffic and usage patterns

• Improve user experience

• Support website performance and marketing efforts

• Maintain website security and operational integrity

Third-party platforms such as analytics or advertising providers may also use cookies or similar

technologies in accordance with their own privacy policies.

You may disable cookies through your browser settings at any time; however, some website

features may not function properly as a result.

2. How We Use Your Information

We may use collected information to:

• Provide medical evidence consulting services

• Respond to inquiries and support requests

• Schedule appointments and consultations

• Send service-related communications

• Deliver email updates and marketing communications where permitted by law

• Send SMS/text messages with proper consent

• Improve website functionality and customer experience

• Maintain security and comply with legal obligations

We do not sell your personal information.

3. HIPAA & Sensitive Information Disclaimer

Certain information submitted to Valor Medical Evidence Consulting LLC may include medical

records, supporting documentation, or other sensitive personal information that could

constitute protected health information (“PHI”).

While we implement reasonable administrative, technical, and operational safeguards designed

to protect submitted information, users acknowledge that electronic communications and

internet-based transmissions carry inherent security risks.

Valor Medical Evidence Consulting LLC is a medical consulting business and may not operate as

a covered entity under HIPAA in all circumstances. However, we take reasonable steps to

safeguard sensitive information submitted through our Services.

Clients are encouraged to avoid transmitting highly sensitive information through unsecured

communication channels whenever possible.

4. Client Responsibility for Secure Submission

Clients are responsible for submitting records and documentation through approved or

authorized communication methods whenever possible.

Submitting information through unsecured email, text messaging, public networks, or

unauthorized third-party platforms may increase security and privacy risks that are outside the

control of Valor Medical Evidence Consulting LLC.

Clients are responsible for ensuring that uploaded or submitted documentation is accurate,

authorized for disclosure, and lawfully shared.

5. Email Communications

If you provide your email address, we may send service-related or promotional emails where

permitted by law. Marketing emails will include an unsubscribe option.

Opting out of marketing emails does not prevent us from sending important service-related

communications.

6. SMS/Text Messaging Policy

6.1 Program Description

If you opt in, you may receive SMS messages from Valor Medical Evidence Consulting LLC,

including:

• Appointment confirmations and reminders

• Service updates and notifications

• Educational or promotional communications where explicit consent is provided

6.2 Consent

By providing your mobile number and opting in, you consent to receive text messages from

Valor Medical Evidence Consulting LLC.

Consent is not a condition of purchase or service.

6.3 Message Frequency

Message frequency may vary depending on your interaction with our Services.

6.4 Message & Data Rates

Standard message and data rates may apply.

6.5 Opt-Out

You may opt out at any time by replying STOP to any message. You may receive a final

confirmation message after opting out.

6.6 Assistance

For assistance, reply HELP or contact us at:

Email: [email protected]

Phone: +1 (916) 848-2834

6.7 Promotional & Transactional Messages

Transactional messages are sent to fulfill requested services. Promotional messages are only

sent with proper consent and will stop upon opt-out.

7. Mobile Information Protection

Mobile information, including SMS consent and opt-in data, will never be shared, sold, or

disclosed to third parties or affiliates for marketing purposes.

8. Limited Information Sharing

We may share information with trusted third-party service providers solely to support business

operations, including:

• CRM platforms

• Hosting providers

• Scheduling systems

• Communication service providers

• Analytics platforms

• Secure document management services

These providers are expected to implement reasonable safeguards and may not use submitted

information for independent marketing purposes.

We may also disclose information where required by law, legal process, or governmental

request.

9. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for

the privacy practices, content, or security of external sites.

10. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to

protect your information from unauthorized access, disclosure, misuse, or alteration.

However, no method of transmission, storage, or electronic communication is completely

secure, and we cannot guarantee absolute security.

11. Security Incident / Data Breach Response

In the event of a known security incident or unauthorized access affecting personal information,

Valor Medical Evidence Consulting LLC may take reasonable steps consistent with applicable

laws and operational capabilities, including investigation, mitigation efforts, and notification

where appropriate.

12. Data Retention

We retain personal information only as long as reasonably necessary to:

• Provide requested Services

• Maintain operational records

• Comply with legal obligations

• Resolve disputes

• Enforce agreements and policies

13. Policy Updates

We may update this Privacy Policy periodically. Any changes will be posted on this page with an

updated effective date.

Continued use of our Services after updates constitutes acceptance of the revised policy.

14. Contact Us

Valor Medical Evidence Consulting LLC

Email: [email protected]

Website: https://valormedicalevidence.com/